FF&EZ 4.2 includes major upgrades to several functions and features. This includes a final version of the new Illustration Sheet (project book) format added in version 4.1.029 that consolidates all earlier layouts and adds a "large image" option for including detail drawings or smaller shop drawings. We describe the most important new features here, but full details are available under "Version Changes" within the program's Help system (press [F1] on the keyboard) or in the on-line instance of Help.
Both the object Tag and the Specification ID fields now allow up to 20 characters for more elaborate tagging systems.
Incremental improvements have removed the automatic requirement to assign a shipping address. This allows you to assign an address once it makes sense without accidentally leaving it set to "Project site." To help eliminate unassigned shipping addresses, the Specification screen now has a column for address status as either "Site," a specific vendor ID, "Multiple" (for split shipments to different vendors) or "???" in red to flag specs that do not have a shipping destination chosen.
For people who enjoy the productivity of using keyboard shortcuts, all the major screens can be called by pressing a function key. The tool tips for each screen button display the matching function key.
F1 | Help (always) | F4 | Areas | F9 | Purchase Orders |
F2 | Projects (or Open highlighted project) |
F5 | Rooms | F10 | Expediting |
F3 | Vendors | F6 | FF&E Worksheet | F11 | Invoices |
F7 | Objects | F12 | Check Requests | ||
F8 | Specifications |
Note that the keys for project content screens (F4 through F8) are enabled once a project is opened.
The Clone command on the FF&E Worksheet now defaults to a pop-up that allows you to place the currently highlighted object usage into multiple rooms:
To select a room, enter the room quantity needed in that room or (if you don't know the quantity yet) simply put a check in the "Select" column. Cloning a finish object also duplicates the location specified in the original room. If you wish you use the older "single action" version of this command, it is available by right-clicking this button.
A new Worksheet Replace command allows you to replace some or all usages of an object with a different object:
To use it, highlight the first Worksheet object you wish to replace. When you launch the command, you will see a list of all rooms in which that object currently appears.
When you select a replacement object, the system will flag rooms that already contain that object. If you select those rooms the original usage will only be deleted.
An option on this command also lets you delete all existing usages of the object without deleting the object from the Object List itself (that is, you can replace the object with "nothing").
The consolidated formats were introduced in version 4.1.029 and completed in 4.2.009. Although the format is visually compatible with the previous versions, there are several major improvements.
The Design module's "How to" section now has an entry that describes all the options, including the differences in the three basic layouts
The image layout options 1 and 2 of this report format now support large images (that is, images that print as large as possible on the page, moving other content to a second page).
To use this option:
If both prequisites are true, it will be printed at a size that fills the print area of the first page of the illustration sheet for that object. Landscape images will expand to fit the width, while portrait images will expand the fill the full page height, except for page headers and footers.
The older and simpler submittal status fields have been replaced with a full set of standard submittal types, including two user-defined types that can be set differently on each specification. A new "Notes" field has been added to track internal notes about submittals.
Like the "Specification Status" fields, you can display the submittal tracking section using a checkbox at the bottom of the Specifications List screen. Once this screen is visible, you can use [Alt-B] to toggle the submittal display on and off.
The Submittals area on the Specification Status fields now shows the total submittals required and how many have been approved.
Individual submittal fields have been added to the Query tool's list of fields, plus a "Submittal pending" test that returns all specs for which any required submittal is still pending.
A new entry for Submittal Tracking has been added to Specifications Help section.
When FF&E Worksheet content is converted to orders, you now have three levels of detail that can be sent to the resulting order items (required fields like the model number are always included):
Other content options, like locations and the cross-references to supporting components are still controlled separately by other options on the same screen.
Previous versions did not offer enough flexibility for complex tax situations, especially for purchasing management projects where the tax paid to the vendor might be very different from one vendor and/or project to the next. Starting with version 4.1.029 and then intermediate (unofficial) version 4.1.035 through the current version, there is a simpler logic to how taxes are handled. In all cases, taxes on freight and purchasing fees are handled with the same logic if they are enabled on the project screen.