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Maximizing FF&E designers' effectiveness

FF&EZ is a tool for architects, interior designers and FF&E salespersons who wish to plan, organize and present design specifications for FF&E (furniture, fixtures & equipment). It can be used for everything from simple sales quotes to new construction projects, producing multiple documents in the most efficient way possible using a computer—with none of the drawbacks of word-processors and spreadsheets nor the technical overhead of CAD-based approaches.

FF&EZ comes in two basic versions: Design and Design/Purchasing. The Design system can produce project or sales order documentation from budgeting through presentations, sales quotes and ordering lists, while Design/Purchasing adds the conversion of ordering lists into actual purchase orders, then tracks and invoices them.  For companies with existing purchasing / accounting systems that want to import ordering data generated by FF&EZ, there is also the Design + Order Export option.

FF&EZ is used by firms in the United States, Canada, Europe and Africa to document FF&E projects on four continents. Project sizes range from small sales projects to new international hotels.

Standardized, familiar structure

FF&EZ's power comes from a database framework in which the familiar parts of FF&E design and presentation work (vendors, areas, rooms, etc.) are created once and then linked together by picking them from the resulting lists.  This means that, unlike spreadsheets where descriptive information must be copied (and in turn, corrected) wherever it occurs, in FF&EZ you simply make a correction on the list that is the source of the information (such as a color or cost on a specification) and this change flows through the project.

FF&EZ's database is designed to handle the largest design projects, while special functions and shortcut features allow it to be used for simple quotes and sales orders.  This gives you a tool that lets you start small if you need to, but with the ability to grow into projects of any size without having to switch between different software programs, especially if you later need to order replacements.

Automatic calculations, powerful data tools

Although some approaches may calculate simple totals, they may require you to calculate total project quantities for each item across all room types. FF&EZ tracks all three quantities that can affect project totals:

  • Quantity of objects in a room
  • Quantity of related products used in an object (e.g., fabric needed for a chair)
  • The room count (or mix) in repetitive building types like hotels

As you keep using FF&EZ, a major long-term advantage of the system becomes evident: Its ability to use pre-built (prototype) items and re-use data from previous work: With FF&EZ, you can:

  • Clone (copy) entire projects to create new ones
  • Clone rooms, objects and specifications within a project to create design variations without needless duplication or re-entry of the same data
  • Import entire rooms, objects and specifications from other projects, including prototypes and templates you set up (you can build entire project skeletons in minutes, even for very unique designs).

 

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FF&EZ - Design
The Design module organizes your FF&E data into familiar projects, areas and rooms, making it easy to manage and present in multiple formats and levels of detail.
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FF&EZ - Design / Purchasing
To the capabilities of the Design module, the Design/Purchasing version adds the ability to generate numbered purchase orders and track their status.
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FF&EZ Design + Orders Export
Describes the combination of FF&EZ-Design with the Orders Export plug-in, used to export vendor-oriented ordering data from a design project.

Latest Blog Post
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There are three types of software that can be used to document FF&E interior design specifications: word-processors, spreadsheets and databases. This post explains the differences and advantages or disadvatanges of each.

Organize Your Interior Design Projects

The biggest advantage of using FF&EZ is the way it helps keep your designs organized, making it easier to be confident that you havent' missed anything, that your estimates are correct and you'll meet your deadlines.

 

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